To prepare an accurate cost estimate for preservation work, laboratories need a good deal of information about your film and what your archive needs. Before requesting an estimate, we recommend that you examine the film closely and begin thinking about the desired products.

Shown below is an informal checklist to guide your assessment. A good place to start for guidance on film handling and inspection is The Film Preservation Guide: The Basics for Archives, Libraries, and Museums and the AMIA website for home film collections, www.filmforever.org. Review each reel of the film and fill out what you can. For complicated projects and restorations, laboratories may require a firsthand examination of the film. Many thanks to Film Technology Company, Inc., the Library of Congress and the UCLA Film and Television Archive for helping us prepare this checklist.

1. What is the film title or identifier?

2. When was the film made?

3. What is the gauge of the film? (8mm, Super 8, 16mm, Super 16, 35mm, other)

4.What is the approximate length in feet of each reel?

5. On what type of film stock is the film?
Nitrate, Acetate, Polyester
Brand: Kodak, Agfa, etc.

6. Is your film color or black-and-white?
If color, what kind of film materials do you have?
Positive (interpositive, print)
Reversal (Kodachrome, Ektachrome, original, duplicate)
Negative (original, internegative)

If black-and-white, what kind of film materials do you have?
Positive (fine grain positive, print, tinted print)
Reversal (original, duplicate)
Negative (original, duplicate)

7. What kind of sound materials do you have?
None: Silent
Sound on film materials (magnetic, optical)
Separate sound track
Gauge
Length
Magnetic, Optical

8. Describe any physical damage to the film.
Color fading
Deterioration of image
Shrinkage (Approximate percentage?)*
Stickiness or tackiness
Tears, splices, and perforations
Vinegar syndrome
Warping and curling
Other:

9.Will you be adding intertitles, credits or other introductory material?

10. Does your archive have special exhibition or projection needs?

11. What are the desired end-products from your preservation project?
Internegative/Fine grain
Print
Video master
Video copy
Sound masters (reel to reel, DAT, etc.)

12 Please provide contact information for the person who will be handling the project at your archive (name, phone number, email, fax number, address)

* If you do not have access to a film shrinkage gauge, one is available for loan from the Association of Moving Image Archivists (AMIA), 310-550-1300.